Whether you are handling clients or communicating with your team, mail serves as the primary mode of professional communication. It enables a quick and easily traceable exchange of messages, making it a crucial aspect for any organization. With organizations' changing demographics and demands, many mailing platforms have made their way to the market. So, Gmail is not the only unanimous choice for business. One of the platforms that emerged in recent years and changed the way how organizations communicate is Zoho. Coming back to the main question Zoho vs Gmail, which mail should organizations use? Well, the answer to this question depends on your business-specific needs and demands. In this blog, let us delve deeper into various offerings and characteristics of each mail that can help you choose the right option.
Zoho has quickly become one of the most preferred mailing platforms for business. It has experienced significant growth, here are a few statistics that support its statement.
- In 2023, Zoho Mail emerged as a strong contender in the enterprise email sector, surpassing Zimbra to become the second runner-up in current usage among email solutions.
- Over 111,906 companies globally have adopted Zoho Mail for email management, with a significant presence in the United States, India, and the United Kingdom.
These statistics strongly highlight Zoho Mail’s rapid adoption among growing businesses that are seeking reliable and feature-rich email solutions. This brings us to the question:
Why are businesses preferring Zoho specifically?
Zoho Mail is part of its larger ecosystem, businesses or organizations can take full advantage of this platform by subscribing to Zoho One, a suite of premium software, that is designed to streamline business processes and operations. Here are the top 3 main reasons why businesses prefer Zoho
- Zoho’s most basic free plan also gives its users an ad-free experience, which most businesses prefer these days as the ads are getting increasingly annoying.
- From the initial stages, this platform has been impressing business owners with minimal downtime. Making this platform reliable for critical communication.
- Zoho Mail offers a ton of advanced features like powerful spam filters, folders, and customizable email signatures, making communications clutter-free and seamless. Which Gmail and other established mailing platforms fail to do.
Let's take a look at how Zoho Mail fits into the bigger picture and is a perfect choice for your business.
User-friendly interface
- Zoho’s Mail interface is clean, easy to use and navigate, specifically designed for businesses, unlike Gmail, which was initially designed for personal use.
- It is completely free of ads, even for the basic users, offering you a distraction and clutter-free experience.
Secure and private
- Zoho Mail offers features like two-factor authentication and end-to-end encryption which businesses are focusing on in these modern days.
- The platform also complies with all the global regulations like GDOR making sure that your organization’s data stays protected.
Affordable and scalable
- With Zoho Mail organizations can send emails with attachments larger than 1GB, and even the basic plan offers 5GB of free storage.
- The prices of the platform are also reasonable and it can scale with your business as it grows in the future.
Powerful search and organization tools
- As an organization owner, you might know how cluttered mail gets through time. With Zoho’s advanced filters, you can find all the emails and attachments super easy.
- It also offers the ability to organize emails with folders, labels, and flags for every communication.
Offline access
One of the key standout features of Zoho Email is the ability to access your emails even when you are offline. This allows you to manage important emails in times of no internet connection.
Collaboration features
The platform offers built-in tools like Zoho Cliq for messaging and also a calendar to help your organisation manage your team without leaving the interface. This makes sharing documents easier. Scheduling meetings, and chatting is easier and more convenient.
Conclusion
All in all, Zoho Mail is a great choice for businesses looking for an affordable, secure, and easy-to-use email platform. This platform is designed for professional use, especially with businesses in mind. If you are a small startup, this platform can be an excellent choice as it is affordable and equally powerful. If you are looking to integrate Zoho Mail into your business systems, Piesol is your ideal Partner. As a leading and authorized Zoho official partner, we offer seamless, data-loss-free, and secure Zoho implementation services.